Charter Bus Field Trip Overview
Book Early! Reservations for Charter Bus trips should be made at least 60 days in advance if possible. However, reservations should be made as soon as a trip date is confirmed as this increases the likelihood of bus availability. (This can be up to a year in advance.)
Schools/departments will be able to book their own charter buses without formal Purchasing bids for trips under $3,500.
A list of pre-approved charter bus companies, including contact information, can be found below.
Certificates of Insurance for each company can be found below.
Requisitions must still be entered with all required documents.
Trips that typically fall under $3,500:
- Missouri and Illinois 1-2 day trips, with a single coach
Follow the directions below for completing the form(s) and submitting request.
Click on the needed form.
Click to download the form.
Once the file is downloaded – do a file “Save As” and rename your file.
Complete the form with all information needed for your request.
DO NOT type anything in the “Bid #” field.
Once the form is complete, DO NOT CLICK "SUBMIT FORM", click on the save icon.
For Charter Bus trips over $3,500 send an email to Darlene Richardson, email@example.com, with the completed form and attach any needed documents.
When using a travel agency for a trip the Checklist for Travel Agency Charter Bus, click the link to open form, must be completed in order to receive district approval. Please follow the steps in completing the process for a charter bus needed for a trip.
Charter Bus Request for Bid Form, click the link to open form, this is required for all charter bus trips.
Checklist for Charter Bus Bid - Click on the link below to choose the appropriate checklist.
Checklist for Charter Bus Bid - Over $3,500 must be completed in order to receive district approval. Please follow the steps in completing the process for a Charter Bus needed for a trip.
Checklist for Charter Bus Bid - under $3,500 must be completed in order to receive district approval. Please follow the steps in completing the process for a Charter Bus needed for a trip.
Parkway Approved Charter Bus Companies and Certificates of Insurance - Please check that the certificate of insurance hasn't expired. Contact Darlene Richardson to get the updated Certificate.
Mid-American Coaches - Certificate of Insurance
Rita Reuber - 866-944-8687 - firstname.lastname@example.org
USA Tours - Certificate of Insurance
Rex Tennyson - 800-492-2601 - email@example.com
Vandalia Bus Lines - Certificate of Insurance
Dale Streif - 314-421-4753 - charters@vandaliabuslines.
White Knight Coaches & Limousine - Certificate of Insurance
Melanie McNeal - 573-814-5466 - firstname.lastname@example.org
St. Louis Transportation -Certificate of Insurance
Dennis Scanlan - 314-344-1975 Ext. 112 - email@example.com
If you have any further questions please contact Darlene Richardson at 314-415-8254 or firstname.lastname@example.org.